In most business organisations, email has become the standard way of sending information backwards and forwards. If a manager needs to send something to the team, they just send an email. Sales figures, customer service reports, whatever.

So far so good – but using email as a management tool has a number of weaknesses that aren’t readily obvious.

Most people have no clue how to save a document from an email. (The default location in windows is something called a temp file. When you try to explain this to people, their eyes will just glaze over).

As a result of this, most will just leave the attachment attached to the document and clog up the PC’s hard drive, network server space or both. Plus they have to go rummaging through old emails to find something. (IT is supposed to make it easy to find things not rely on humans to remember..but that’s another blog post)

New starters are supposed to do what? A new install of standard email software like outlook isn’t very much use and newcomers will have to listen to a second or third hand account of why things are as they are in the workplace.

Again, wasteful and not using the technology.

So what is the answer?

Well, taking a leaf out of Google’s own playbook, why not give every member staff has a personal internal blog.

What goes on a personal blog?

As well as the standard personal stuff, users can post minutes or meetings & away days they may attend. How to’s are all stored in one place and personal & team targets can be posted.

Of course, all this is indexable & searchable by tags and you can even set it up so that when a new post is made, an email alert is posted out to everyone.

Now, doesn’t this seem like a much better way to make the technology work for you rather than the other way round?

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